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BCOE COVID-19 FAQs

Last updated: July 6, 2020 at 1 p.m.

 

INFORMATION PAGES

Campus Return Website: https://campusreturn.ucr.edu/

UCR’s COVID-19 Webpage: https://ehs.ucr.edu/coronavirus

BCOE COVID-19 Webpage: https://www.engr.ucr.edu/covid-19-information-page

Leave Guidance for Supervisors of Academic Appointments: View document - UPDATED

 

COVID-19 REPORTING

If a member of the UCR community becomes infected:

  • For students, report the infected person's name, location, and status to
    • Dr. Ken Han, Chief Physician of Student Health Services, Kenneth.han@ucr.edu 
  • For staff and faculty, report the infected person's name, location, and status to
    • Don Larsen, CEO of UCR Health, Donald.larsen@medsch.ucr.edu 

If you know that the person has recently been to UCR, please alert Perry Cheung (pcheung@engr.ucr.edu) and Todd Ambriz (tambriz@engr.ucr.edu) about the UCR locations the person may have visited. Do not reveal the person's name. Perry and Todd will coordinate with other campus personnel for building cleaning activities.

Following is guidance on returning to work after testing positive for or having shown symptoms of COVID-19:

Return to Work After High Risk Exposure and Showing No Symptoms Return to Work After Positive Test or Showing COVID-Like Symptoms
  • If you developed no symptoms during the 14 days.
  • Work with your supervisor to schedule a return to work date.
  • Return to work wearing a surgical mask and continue to maintain social distance.
  • You have had no fever for at least 72 hours without the use of fever reducing medicine.
  • Other symptoms have improved (e.g., coughing or shortness of breath).
  • At least 10 days have passed since your symptoms first appeared or you test negative.
  • Provide your supervisor with a "return to work" note from your healthcare provider.
  • Return to work wearing a surgical mask and continue to maintain social distance.


RESEARCH

How can I obtain PPE or face coverings?

What do I need to do in order to visit BCOE on campus?

1. Complete the COVID-19 Prevention Training. To complete the course, please proceed as follows:

  • Log into R'Space (http://www.rspace.ucr.edu)
  • Under Authorized Applications use the link to the UC Learning Center (LMS). This will take you to http://ucrlearning.ucr.edu, where you may also login directly.
  • Click Login Now!
  • On the homepage, click on the Required Training button
  • Click the Start button to the left of the activity name
  • For tips on eCourses, browser compatibility, and user guides, visit the UCR UC Learning Center support site. If you need assistance accessing the UC Learning Center, please email ucrlearning@ucr.edu. If you have questions about this, please email ehstraining@ucr.edu.

2. Obtain permission (see below) either as a research group member for an approved research ramp-up proposal, or for a one-time visit.

3. Check in and check out when entering and leaving campus rooms either by scanning the QR codes on the door, or by explicitly selecting room numbers at: https://intra.engr.ucr.edu/apps/researchscheduler/user/checkin.php

How do I submit a research ramp-up proposal to resume on-campus research (research PIs only)?

1. Contact emontoya@engr.ucr.edu to receive an "invite" for Dropbox access. Please do not use your personal Dropbox account!

2. Review the documents in the following folder:  https://www.dropbox.com/sh/j1mnu3csutlo99r/AACB-ZXVuEB7dfcHPxYKr1SKa?dl=0

3. Prepare a research ramp-up proposal and agreement, place these in your Dropbox folder, paste links to them in the following form and submit it: https://forms.gle/jh7XKvEcuDpK7gyK7

Do I need permission to drop-by campus for a one-time visit? 

  • Yes. Please follow these steps:

1. Complete the COVID-19 Prevention Training

2. Fill out and submit the form at https://forms.gle/74JfGo23bQ16br2S8

What happens if a person designated to be on campus gets sick?

  • The college has an existing business continuity plan that outlines backup personnel for key units. We encourage each research lab to identify who could serve as a secondary point of contact and put measures in place for seamless transition of tasks should it become necessary. This information should be shared with your department Chair and LSO.

If I do not meet the requirements to open my lab June 8 but still have equipment operating, how do I make sure everything is running properly?

  • If you have equipment that requires maintenance, check with your LSO on next steps.

We are expecting a delivery of chemicals, gas, or other items that our lab needs in order to continue research. How do we get these materials if we are not on campus and/or department offices are closed?

  • The following is subject to change at any time. Whenever possible, work with vendors to delay shipments, ideally until they are notified that deliveries can resume. Currently, gas and cryogenic deliveries will continue for approved, essential activities. Please notify Receiving (x23134) if you must receive gases to support critical research and to arrange space access for delivery. Items shipped to campus will be held in a locked, secure location until they are picked up. If, and only if, a delivery is critical and receiving has available personnel, will a package be delivered to individual units.

Are outside vendors (such as those delivering LN2 or picking up samples) allowed to access campus?

  • At the current time, vendors will have access to campus. As long as the vendor delivers or picks up from a location with an essential employee on site, the delivery can be accepted.

Will biowaste still be picked up?

  • At this time, UCR Environmental Health and Safety is expected to have some staff members present on campus to handle required tasks.

Will hazardous waste operations continue?

  • Yes. Hazardous waste operations will continue as long as research activities are allowed. Information will be sent for current radiation and DEA controlled substance users as those products require pre-approval sign off and in-person delivery to the labs. In these cases, coordination will be necessary to ensure timely delivery.

Can undergraduate researchers be present in the lab?

  • No. Undergraduate students are not permitted to enter laboratories.

EDUCATION

Does remote instruction mean we are canceling classes?

  • No. Summer 2020 quarter will be delivered remotely and Fall 2020 quarter will be delivered in a hybrid model where courses will be taught online with some in-lab options available to students. Regardless, all course material will be made available online.

Can I cancel some classes?

  • No. Classes may not be cancelled. 

How long should I prepare to teach my courses online?

  • All instruction will be delivered remotely for Fall quarter, with some courses being taught in a hybrid model. 

How can I switch my courses online?

Is the Library open during the campus closure?

Can students have access to campus to continue work on projects?

  • No. Club meetings can continue through online tools (e.g., Zoom). Student projects can continue to the extent safe and feasible by individuals at their place of residence or through online mechanisms.

ADMINISTRATIVE

I need to purchase some items. Do I need to get approval ahead of time?

  • It is recommended that all purchases be coordinated through a department/program purchasing assistant. They have the most current information on policies and procedures to ensure reimbursements are approved.

What if we are expecting a package delivery to our offices?

  • The following is subject to change at any time. Storage space at Receiving is finite. Please work diligently with vendors to delay shipments, ideally until they are notified that deliveries can resume. All packages must be delivered to Campus Receiving at 3401 Watkins Drive for in-person acceptance by Receiving personnel. Packages WILL NOT be delivered to departmental units. All packages received will remain at Campus Receiving and will either be held until campus reopens or the unit coordinates pick up.

What if I don’t have a computer to work from home?

  • The UCR Library has coordinated for loaner laptops that can be borrowed. Please contact John Cleary (john@engr.ucr.edu) to reserve a computer.

Is the college documenting loaner products such as laptops, cables, etc.?

  • Yes. All loaner IT equipment will need to be coordinated through John Cleary (john@engr.ucr.edu) or Victor Hill (vhill@cs.ucr.edu) for the Department of Computer Science and Engineering.

Can I bring my desktop home?

  • Bringing home equipment such as PCs will need to be a decision made by you and your supervisor. Security measures are active on all BCOE-based computers. If a PC is taken home, you will not be able to access files as though you were on campus. If it is agreed upon that you will bring home equipment, you must be granted permission and have your settings/OS changed by John Cleary (john@engr.ucr.edu) or Victor Hill (vhill@cs.ucr.edu) to access file drives.

We are expecting a delivery of chemicals, gas, or other items that our lab needs in order to continue research. How do we get these materials if we are not on campus and/or department offices are closed?

  • The following is subject to change at any time. Whenever possible, work with vendors to delay shipments, ideally until they are notified that deliveries can resume. Currently, gas and cryogenic deliveries will continue for approved, essential activities. Please notify Receiving (x23134) if you must receive gases to support critical research and to arrange space access for delivery. Items shipped to campus will be held in a locked, secure location until they are picked up. If, and only if, a delivery is critical and receiving has available personnel, will a package be delivered to individual units.

I have a new team member expected to start during the campus closure. What should I do?

  • Work with your supervisor to determine the most appropriate on-boarding for your new team member. View the latest New Hire Guidance document.

GENERAL

How do I reach someone if I do not know their cell phone number?

  • Contact information for key personnel are included in BCOE’s business continuity plan. We encourage units to develop a directory of cell phone numbers if they have not already. If you need help reaching someone and do not have a cell phone number, the profile system (www.profiles.ucr.edu) includes emails for all employees on campus.

Can students stay in the dorms?

  • Yes.